TEZ ERP · INVENTORY

Know what you have.
Before you need it.

Keep the right stock, at the right level, in the right place and at the right cost with every movement connected to purchasing, production, sales and finance.

See inventory in action Explore capabilities →
TEZ ERP live stock dashboard showing real-time inventory levels, valuation and warehouse distribution
MULTI-LOCATION STOCK SERIAL NUMBER TRACKING AUTOMATIC REORDER ALERTS REAL-TIME VALUATION
STOCK CONTROL SUMMARY

One screen for the complete stock position.

TEZ brings together the principal quantities management needs to understand inventory correctly.

Opening Stock

Stock available at the beginning of the selected period.

Inward Stock

Purchases, GRNs, production receipts, stock transfers received, sales returns and other inward movements.

Outward Stock

Sales, material issues, production consumption, purchase returns, transfers issued and other outward movements.

Book Stock

The quantity calculated by TEZ from all posted inventory-affecting vouchers.

Physical Stock

The quantity actually counted at the branch, godown, department or stock location.

Stock Variance

The shortage or excess identified by comparing physical stock with book stock.

Committed Stock

Stock already committed against pending orders, indents, proforma invoices or other configured reservations.

Stock in Transit

Material issued from one location but not yet received and accepted at the destination.

Available Stock

The quantity that remains available after considering configured commitments and reservations.

Stock Value

The financial value of closing stock under the selected valuation method.

Opening+Inward−Outward=Book Closing Stock
Physical Stock−Book Stock=Stock Variance
Book Stock−Committed Stock=Available Stock

TEZ does not reduce every stock question to a single closing quantity. It gives each stock position its correct operational meaning.

STOCK LEDGERS

Every item has its own quantity trail.

A Stock Ledger records every movement affecting an inventory item.

For the selected company, branch, godown, department, bin or period, review:

  • Opening quantity
  • Voucher date
  • Voucher type
  • Voucher number
  • Party or location
  • Inward quantity
  • Outward quantity
  • Running balance
  • Batch number
  • Serial number
  • Rate
  • Stock value
  • User and transaction reference

Move directly from the Stock Ledger to the voucher that created the movement.

Item→Stock Ledger→Voucher→Complete Transaction

The closing stock figure is never an unexplained number. Every unit has a transaction trail behind it.

ACTUAL STOCK VERSUS BOOK STOCK

What the system calculates must match what the warehouse holds.

TEZ separates two important inventory concepts:

Book Stock

Stock calculated from purchases, sales, production, transfers, returns, adjustments and other posted vouchers.

Physical Stock

Stock actually counted at the selected location on a selected date.

Physical inventory can be recorded using item selection or barcode scanning. TEZ compares the count with system stock and identifies:

  • Missing stock
  • Excess stock
  • Matching stock
  • Batch-wise differences
  • Serial-number differences
  • Location-wise differences

Approved differences can then be investigated and corrected through controlled Stock Adjustment vouchers.

Count→Compare→Investigate→Approve→Correct

Physical verification becomes a repeatable stock-control process—not an annual emergency.

STOCK QUANTITY AND STOCK VALUE ARE DIFFERENT QUESTIONS

First establish how much you have. Then establish what it is worth.

Physical inventory establishes the actual quantity available.

Inventory valuation establishes the financial value assigned to that quantity.

TEZ keeps these concepts distinct while connecting them through reporting.

This allows finance and inventory teams to answer:

What quantity does TEZ show?

What quantity was physically counted?

Why is there a difference?

Which vouchers created the book quantity?

Which valuation method has been applied?

What is the resulting closing-stock value?

What impact does that value have on financial reporting?

STOCK QUERY ON EVERY RELEVANT VOUCHER

Check stock without leaving the transaction.

Users should not have to abandon a Sales Order, Purchase Order, GRN, Invoice, Indent or Stock Transfer just to check inventory.

A quick Stock Query can provide immediate visibility into:

  • Current stock
  • Branch-wise stock
  • Godown-wise stock
  • Department-wise stock
  • Bin-wise stock
  • Batch-wise stock
  • Available serial numbers
  • Committed quantity
  • Available quantity
  • Pending inward stock
  • Stock in transit
  • Reorder level
  • Last purchase rate
  • Standard sale rate
  • Applicable customer price
  • Batch expiry
  • Recent inward and outward movements

This stock context can be made available from relevant vouchers, Item Masters and transaction lists.

See the stock. Understand the commitment. Make the decision.

QUICK INVENTORY MENUS

Stock information should remain available wherever users work.

TEZ provides contextual inventory actions so users can move quickly from an item or voucher to related information.

Relevant quick actions can include:

  • View Stock Ledger
  • View Closing Stock
  • View Branch-Wise Stock
  • View Batch Stock
  • View Serial History
  • View Stock Ageing
  • View Purchase History
  • View Sales History
  • View Pending Orders
  • View Pending Indents
  • View Stock in Transit
  • View Applicable Price
  • Print Barcode
  • Print Pick List
  • Print Put List
  • Create Stock Transfer
  • Create Stock Adjustment

Users receive the information they need without repeatedly navigating through reports and menus.

INDENT MANAGEMENT

Record the requirement before deciding how to fulfil it.

An Indent is a formal material requirement raised by a branch, department, warehouse, project or production team.

It records:

  • Who requires the material
  • Which location requires it
  • Which items are required
  • Required quantity
  • Required date
  • Purpose or reference
  • Current availability
  • Approval status
  • Quantity fulfilled
  • Quantity pending

Once approved, the requirement can follow the appropriate fulfilment route.

Stock available internally

Indent → Stock Transfer

Stock not available internally

Indent → Purchase Order or Purchase Invoice

Material required for production

BOM or Production Requirement → Indent → Issue or Procurement

TEZ helps the organisation use stock already available at another location before purchasing additional material.

PRICE LISTS AND INVENTORY PRICING

The correct item should carry the correct price.

TEZ supports structured pricing instead of requiring users to remember or manually search for rates.

Maintain applicable:

  • Standard purchase rate
  • Standard sale rate
  • MRP
  • Last purchase rate
  • Last transaction rate
  • Customer-specific rate contract
  • Item-wise price
  • Date-effective price
  • Bulk-uploaded price list
  • Read-only rates for controlled users
  • Item-wise discounts
  • Quantity-based commercial rules
  • Applicable taxes

When a customer and item are selected, TEZ can retrieve the applicable configured rate while preserving authorised rate-change controls.

Standard price for ordinary business.

Contract price for negotiated business.

Controlled override for authorised users.

INVENTORY MARGINS

Stock decisions should consider profitability—not quantity alone.

Where margin analysis is enabled, TEZ can compare the selling price with the applicable inventory cost and show:

  • Item cost
  • Selling price
  • Gross profit
  • Gross margin percentage
  • Discount impact
  • Customer-wise margin
  • Order-wise margin
  • Invoice-wise margin
  • Item-group-wise margin
  • Branch-wise margin
  • Brand-wise margin
  • Agent-wise margin

Authorised users can use margin visibility while quoting, ordering or invoicing.

Configurable controls can also flag transactions where the selling price falls below:

  • Inventory cost
  • Minimum permitted margin
  • Approved price
  • Customer contract price

This protects commercial flexibility without allowing uncontrolled margin leakage.

SCHEMES COUPONS AND PROMOTIONAL PRICING

Run promotions without losing pricing control.

Where configured, inventory-linked promotional rules can support:

  • Item-wise schemes
  • Customer-wise schemes
  • Group-wise schemes
  • Branch or region applicability
  • Date-effective schemes
  • Quantity slabs
  • Value slabs
  • Promotional discounts
  • Free-item quantities
  • Coupons
  • Coupon validity
  • Usage limits
  • Customer eligibility
  • Scheme priority
  • Authorised manual overrides

The applicable scheme should be visible during the transaction, with its effect recorded separately from the standard item price.

This allows management to understand not only what was sold, but also which scheme or coupon affected the realised price and margin.

BATCH SERIAL NUMBER AND BARCODE CONTROL

Track inventory at the level the product demands.

Batch Numbers

Track quantities belonging to a particular manufacturing or purchase batch, including applicable manufacturing and expiry information.

Serial Numbers

Identify and trace individual units from inward receipt through transfer, sale, return or service history.

Barcodes

Scan items for faster selection, receipt, packing, billing and physical inventory. Print barcode labels for items, batches, serial numbers or packed cartons where required.

Batch and serial information can flow through relevant inventory vouchers so traceability is maintained throughout the transaction chain.

Inward→Storage→Transfer→Picking→Dispatch→Return
REORDER LEVELS AND PROCUREMENT ALERTS

Replenish the correct item at the correct location.

TEZ supports location-wise reorder control because every branch or warehouse may require a different stocking level.

Maintain applicable:

  • Minimum stock
  • Reorder level
  • Purchase MOQ
  • Sales MOQ
  • Safety quantity
  • Current stock
  • Committed stock
  • Available stock
  • Pending purchase quantity
  • Stock in transit
  • Required quantity

Low-stock alerts identify inventory that has reached or fallen below the configured threshold.

Procurement teams can review current stock, pending indents, pending orders, purchase orders in the pipeline and stock in transit before deciding what must be purchased.

LOCATION BIN AND RACK CONTROL

Know not only which warehouse has the stock—but where inside it.

TEZ maintains inventory across companies, branches, godowns and departments.

Departments can also be used as operational stock bins, such as:

  • Saleable Stock
  • Display Stock
  • Defective Stock
  • Damaged Stock
  • Buy-Back Stock
  • QC Hold
  • Return Stock
  • Scrap Stock

Stock can be transferred between these locations while preserving the movement trail.

Where detailed warehouse slotting is configured, put-away and picking processes can also use bin and rack references to identify the exact storage position of an item.

Company→Branch→Godown→Department or Bin→Rack→Item
PUT LIST AND PUT AWAY

Tell the warehouse where received material should go.

After inward receipt or GRN, a Put List can guide warehouse users in placing inventory into its assigned storage location.

The list can contain:

  • GRN reference
  • Item
  • Batch
  • Serial number
  • Received quantity
  • Accepted quantity
  • Suggested bin or rack
  • Actual bin or rack
  • QC status
  • Put-away status
  • User and completion time

This creates a controlled journey from receiving bay to final storage location.

PICK LIST PACKING LIST AND DISPATCH

Fulfil an order through a structured warehouse process.

Pick List

Create a warehouse Pick List from pending Sales Orders, Delivery Challans or dispatch requirements.

Show:

  • Order number
  • Customer
  • Item
  • Quantity to pick
  • Batch or serial number
  • Bin or rack
  • Available quantity
  • Picked quantity
  • Pending quantity

Dispatch Management

Track the shipment after the sale has been recorded.

Maintain:

  • Transporter
  • Vehicle number
  • LR number
  • LR date
  • Number of boxes
  • Weight
  • Freight
  • Dispatch date
  • Delivery status
  • Received date
  • Customer notification status

Packing List

Record items packed into cartons, including batch, quantity per carton, number of cartons, total quantity, weight and carton number.

Print carton labels and barcodes where required.

Multiple invoices assigned to the same transporter and vehicle can be processed together, while bulk dispatch information can be updated through Excel where required.

Order→Pick→Pack→Dispatch→Delivery Confirmation
STOCK TRANSFERS AND STOCK IN TRANSIT

Internal stock movement requires both issue and receipt control.

Transfer material between branches, godowns, departments or operational bins using Stock Transfer vouchers.

A transfer can record:

  • From location
  • To location
  • Indent reference
  • Item and quantity
  • Batch or serial number
  • Expiry
  • Transporter
  • Vehicle number
  • LR details
  • Dispatch details
  • Supporting documents

Where receipt confirmation is required, transferred stock can remain separately visible as Stock in Transit until accepted at the destination.

This prevents the destination from treating dispatched material as physically received before it actually arrives.

STOCK ADJUSTMENTS

Correct stock through a controlled voucher—not by changing the balance.

Stock Adjustment vouchers can record authorised inventory corrections such as:

  • Opening stock
  • Physical shortage
  • Physical excess
  • Damage
  • Breakage
  • Expiry
  • Scrap
  • Samples
  • Internal consumption
  • Conversion differences
  • Count corrections
  • Approved write-offs

Each adjustment should carry its reason, location, item, quantity, rate, batch or serial reference, supporting document, user and approval trail.

The revised stock position therefore remains explainable.

DIFFERENT VIEWS OF CLOSING STOCK

One closing quantity. Multiple ways to understand it.

TEZ can present closing stock through different business views:

  • Item-Wise Closing Stock
  • Group-Wise Closing Stock
  • Branch-Wise Closing Stock
  • Godown-Wise Closing Stock
  • Department-Wise Closing Stock
  • Brand-Wise Closing Stock
  • Category-Wise Closing Stock
  • Batch-Wise Closing Stock
  • Serial-Number-Wise Stock
  • Bin or Rack-Wise Stock
  • Physical Stock Variance
  • Stock in Transit
  • Committed and Available Stock
  • Inventory Ageing
  • Expiry Stock
  • Slow-Moving Stock
  • Non-Moving Stock
  • Damaged or Blocked Stock
  • Stock Valuation

Users can begin with the summary and drill down to the inward and outward vouchers that created the balance.

INVENTORY VALUATION

Value closing stock according to the required accounting view.

TEZ supports multiple inventory valuation methods:

Last Purchase Price

Values stock using the most recent purchase rate.

FIFO

First-In, First-Out assumes the oldest stock is issued first and values the remaining stock accordingly.

LIFO

Last-In, First-Out assumes the most recently received stock is issued first.

Weighted Average

Calculates inventory value using an average cost basis.

Purchase Price

Values stock using the purchase rate maintained in the Item Master.

Manual or Current Price

Allows an authorised rate to be used for the required stock-valuation analysis.

The selected valuation method should be applied consistently with the organisation's accounting policy.

TEZ keeps valuation separate from physical quantity so users can understand whether a change in stock value arose from quantity movement, purchase cost or valuation method.

INVENTORY REPORTING AND ALERTS

Every report should show the answer and the transactions behind it.

Inventory reporting can include:

  • Stock Control Summary
  • Stock Ledger
  • Closing Stock
  • Group-Wise Closing Stock
  • Branch-Wise Stock
  • Godown-Wise Stock
  • Department-Wise Stock
  • Batch-Wise Closing Stock
  • Serial Number History
  • Physical Stock Variance
  • Stock Transfer Register
  • Stock in Transit
  • Indent Register
  • Pending Indent Report
  • Reorder Report
  • Low-Stock Report
  • Inventory Ageing
  • Slow and Non-Moving Stock
  • Expiry Report
  • Damaged and Blocked Stock
  • Stock Adjustment Register
  • Purchase and Sales Movement
  • Pick List Status
  • Put-Away Status
  • Packing Status
  • Dispatch Status
  • Stock Valuation
  • Inventory Margin Analysis

Reports can be filtered by relevant company, branch, department, godown, item, group, brand, batch, serial number, location and period.

Authorised users can configure columns, save frequently used searches, export results, schedule reports and create role-specific inventory dashboard tiles.

SCHEME EXECUTION & MARGIN SAFEGUARDS

Promotion rules in action with zero margin leakage.

Real-time scheme matching, coupon validation and automated margin guardrails active during transaction entry:

  • Quantity slab discounts
  • Customer group eligibility
  • Date-effective schemes
  • Free-item (BOGO) allocations
  • Coupon validity & limits
  • Branch & regional priority
  • Minimum gross margin floor
  • Auto-applied line discounts
  • Separate scheme audit trail
  • Realised price tracking
  • Authorised manual overrides
  • Promotion margin analytics

Scheme discounts and coupons are recorded separately from the item price, giving executives exact visibility into promotion ROI and realised profit margins.

TEZ ERP INVENTORY

One system for every stock question.

What do we own? Where is it stored? What does the book show? What was physically counted? What is committed? What is available? What is in transit? Which batch or serial number moved? What needs to be reordered? What should be picked and dispatched? What is the stock worth? What margin will it generate? Which voucher created the balance?

TEZ connects the Item Master, Stock Ledger, Indent, Purchase, Receipt, Transfer, Production, Sale, Picking, Packing, Dispatch, Physical Inventory, Stock Adjustment and Valuation processes into one traceable inventory system.

Know the quantity Know the location Know the value Know the movement behind it
See TEZ Inventory in action